Last updated: October 2026 · Brigade Hospitality
Quick answer: A convention hall booking quote in Bengaluru (Bangalore) is rarely one number. It usually covers hall rent for a set slot plus lines for AV, power backup, a food and beverage minimum, GST, a security deposit, decor and parking. At MLR Convention Centre, a convention centre in Bangalore with venues in JP Nagar and Whitefield, ask for an itemised quote.
At a glance
- Venues: MLR Convention Centre, JP Nagar (Brigade Millennium, 7th Phase J.P. Nagar) and MLR Whitefield (4th Cross Road, Kaveri Nagar, Whitefield).
- JP Nagar Banquet Hall: About 4,300 sq ft; 450 to 500 theatre, 250 to 275 at round tables (capacity chart).
- Whitefield Banquet Hall: About 4,950 sq ft; 450 to 500 theatre, 225 to 250 at round tables (capacity chart).
- Auditoriums: Auditorium Silver at JP Nagar (476+5 theatre) and the Whitefield Auditorium (799 theatre).
- Booking: The site invites you to request a quote and book a walkthrough; for conference halls it states a 50% deposit, balance on the event day.
- Enquire: MLR contact page, info@brigadehospitality.com or +91 99723 05352.
Two quotes with the same headline rent can end up far apart once the extra lines are added. This guide explains what each line normally covers and the question to ask about it, so you can compare any convention centre in Bangalore fairly before you pay an advance.
How much does it cost to book a convention hall in Bangalore?
There is no single rate: the cost depends on your guest count, the menu per plate, the day of the week, the season, the slot length and decor. The only reliable figure is an itemised quote for your date, so compare convention halls in Bangalore with price quotes side by side.
Weekend and peak-season dates are in higher demand, and for weddings and dinners the food bill is often the largest line. At MLR Convention Centre, JP Nagar and Whitefield, share your date, guest count and format and ask the team for a quote.
What size banquet hall do you need for 300 people?
For 300 people in theatre seating, plan for a hall of roughly 2,600 to 3,000 sq ft; at round tables for a meal, roughly 4,700 to 6,000 sq ft. These ranges are worked out from the area and seating figures on MLR’s capacity charts, so treat them as a rough guide.
The JP Nagar Banquet Hall (about 4,300 sq ft) lists up to 500 theatre and 275 at round tables, and the Whitefield Banquet Hall (about 4,950 sq ft) lists up to 500 theatre and 250 at round tables. So 300 guests fit either hall in theatre style, but a seated dinner for 300 is above both halls’ round-table figures. Ask the team about using the pre-function area or a buffet layout.
Before you ask for a quote
Send these details in your first message for a faster, more accurate quote:
- Date and backup date: Weekend and peak-season dates are priced and booked differently.
- Slot: Morning, evening or full day, plus the time you need for set-up and dismantling.
- Guest count and format: Theatre seating, round tables or a standing reception changes which hall fits.
- Food: Meal type (breakfast, lunch, high tea, dinner), vegetarian or mixed, buffet or served.
- Technical needs: Stage, microphones, projection or LED wall, live streaming.
What a convention hall booking quote includes, line by line
| Quote line | What it usually covers | Question to ask |
|---|---|---|
| Hall rent | Use of the hall for a fixed slot, basic lighting, air-conditioning, standard furniture | How many hours, and what is the charge per extra hour? |
| AV and technical | Sound system, microphones, projector or screen, technician | What is in-house and what must be hired? |
| Power backup | Generator support during a power cut | Does it cover AC, stage lights and decor, and is fuel charged separately? |
| F&B minimum | A minimum number of plates or a minimum food bill | What happens if fewer guests attend? |
| GST | Tax on the hall, food and services | Is GST included in each line, and at what rate? |
| Security deposit | A refundable amount held against damage or overtime | When is it refunded and what can be deducted? |
| Decor | Stage, entrance, florals, lighting effects | Must we use the venue’s decorator, and is there a fee for outside vendors? |
| Parking | Car and bus parking, sometimes valet | How many spaces are included, and is valet extra? |
Convention hall rent
Hall rent buys a time slot, not just a room. Ask whether the slot starts when your decorator enters or when guests arrive, since set-up can take hours. Ask also how overtime is billed.
Audio-visual equipment
Most convention halls have built-in sound and microphones; projectors, LED walls, lighting rigs and streaming kits are often hired. Ask for a written list of inclusions and the technician’s hours.
Power backup
A good quote says how much load the backup carries and for how long, which matters during Bangalore’s storm-season power cuts. LED walls, stage lights and live kitchens draw heavy power, so share your vendors’ requirements early. Ask whether diesel or generator hours are billed separately.
Food and beverage minimum
Many venues ask for a minimum guaranteed number of plates, or a minimum food bill, especially when food is in-house. Your final bill is usually the higher of the guaranteed number and the actual count. Ask by when you must confirm the final number, how extra guests on the day are charged, and whether the per-plate rate changes between lunch and dinner.
GST
Hall rent, food and services can be taxed differently, and rules change. Ask the venue to show GST separately on each line and to confirm the rate. If your company needs a tax invoice for input credit, share your GSTIN when you book.
Security deposit and advance
These are two different things. The advance confirms your date and is part of the payment. The security deposit is usually refundable after the event, minus any damage, overtime or unpaid extras. Ask for the payment schedule, the refund timeline and the cancellation terms in writing. MLR’s conference page says a 50% deposit secures a conference hall booking, with the balance settled on the event day. For a wedding or any other event, ask whether the same split applies and whether a separate refundable security deposit is charged.
Decor
Some venues include basic decor, some work with a fixed list of decorators, and some allow any decorator for a fee. Ask about rules on nails, tape, open flames, confetti and fresh flowers, and what time decor must be removed.
Lines people often forget
- Rooms: For speakers, artists or the wedding family.
- Housekeeping and security: Included, or charged per head?
- Music licences: Who arranges them if recorded music is played?
- Permissions: Police or fire permissions for public or ticketed events.
For a wider checklist, read our questions to ask banquet hall managers before booking.
How to compare two quotes
Put both quotes into one table, line by line, with GST shown separately, then divide each total by your guest count. Cost per guest makes a cheap-looking hall with a high food minimum easy to compare with one that includes AV and parking. Our guide to the key considerations when choosing a convention centre covers the non-price factors.
What to ask MLR Convention Centre for
MLR runs two venues: MLR JP Nagar, at Brigade Millennium, 7th Phase J.P. Nagar, and MLR Whitefield, at 4th Cross Road, Kaveri Nagar. Both list an auditorium, a banquet hall and smaller rooms. MLR’s JP Nagar wedding page describes its halls as air-conditioned, and the JP Nagar venue page says event packages include planning support, catering options and audio-visual support. The site invites you to request a quote and to book a walkthrough before you decide.
When you ask for a quote, mention which venue and which spaces you need, and ask which of AV, power backup, parking and housekeeping sit inside the hall rent and which are separate lines.
FAQs
What size banquet hall for 300 people?
A banquet hall of roughly 2,600 to 3,000 sq ft seats 300 in theatre style, and roughly 4,700 to 6,000 sq ft suits 300 at round tables, worked out from MLR’s capacity charts. The Banquet Halls at MLR JP Nagar (about 4,300 sq ft) and MLR Whitefield (about 4,950 sq ft) each list up to 500 in theatre seating.
What is included in a convention hall booking?
A convention hall booking usually includes the hall for a fixed slot, air-conditioning, basic lighting and standard furniture. AV, power backup, food, decor, parking and taxes are often separate lines. At MLR Convention Centre in JP Nagar or Whitefield, ask for an itemised quote so you see every inclusion before paying the advance.
Is GST included in convention hall prices?
Not always. Some quotes add GST at the end, while others include it, and hall rent, food and services may be taxed differently. When you request a quote from MLR Convention Centre, JP Nagar or Whitefield, ask for GST to be shown separately on each line, confirm the rate, and share your GSTIN if you need a tax invoice.
What is an F&B minimum?
An F&B minimum is the smallest food and beverage bill you agree to pay, usually set as a minimum number of plates. If fewer guests attend, you still pay the minimum; if more attend, you pay for the extra plates. For an event at MLR JP Nagar or Whitefield, confirm the final-count deadline and how extra guests are charged.
Is the security deposit refundable?
A security deposit is normally refundable after the event, minus any damage, overtime or unpaid extras. It is different from the advance, which confirms your date and counts towards the bill. MLR’s conference page states a 50% deposit for conference halls; for any MLR booking, ask for the refund and cancellation terms in writing.
Get a quote
Send your date, guest count, format and technical needs, and the team will come back with an itemised quote. Enquire through the MLR contact page, call +91 99723 05352 or write to info@brigadehospitality.com.